City Council, Meeting Agendas

April 2, 2020 – Agenda

Bloomfield City Council Meeting
Thursday, April 2, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic

**To Join the Meeting Dial 664-6338. When Prompted, Press 18477.**

AGENDA

  1. Call to Order and Welcome Guests
  2. Pledge of Allegiance
  3. Approve Agenda
  4. Proclamation
    1. Mayor Sign Proclamation Declaring April 2020 as Child Abuse Prevention Month
  5. Updates
    1. Police Chief
    2. Fire Chief
    3. Recreation Director
    4. Main Street
    5. DC Development Corporation
  6. Public Comments
  7. Old Business
    1. Discuss Code Enforcement
    2. Discuss Interim DPW 
  8. New Business
    1. Discuss and Approve Amendment No. 1 to the 2020 Asphalt Paving Improvements
    2. Discuss and Approve Amendment to the Master Agreement for Engineering Services for the 2020 Asphalt Paving Improvements Project, Construction Phase Services
    3. Discuss and Approve Amendment No. 2 to the 2019-2020 Street Paving Improvements
    4. Discuss and Approve Amendment to the Master Agreement for Engineering Services for the North Street Paving Improvements, Construction Phase Services
    5. Discuss and Approve Amendment to the Master Agreement for the CDBG Sanitary Sewer Project, Franklin/Morningside sewer Extension, Additional Design and Construction Phrase Services
    6. Bid Opening and Award for the Basketball Court Project
    7. Authorize Signature on the IUB Joint Petition Between the City of Bloomfield and SIEC
    8. Approve Payment of Liability Insurance to ICAP in the Amount of $72,390.80
    9. Approve Housing Incentive Payment to John Hilbert in the Amount of $15,000
    10. Approve Preparation of Boulder Sites at IOOF Cemetery
  9. Claims
    1. Approve Claims as Presented
  10. Public Comments
  11. Reports
    1. City Administrator
    2. Community & Economic Development Director
    3. Council Updates
    4. Mayor Comments
  12. Adjournment
City Council, Meeting Agendas

March 26, 2020 – Agenda

Special Bloomfield City Council Meeting
Thursday, March 26, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic

**To Join the Meeting Dial 664-6338. When Prompted, Press 18477.**

AGENDA

  1. Call to Order and Welcome Guests
  2. Approve Agenda
  3. Public Hearing to Approve FY2021 Budget
    1. Approve a “Resolution Approving the Adoption of the FY2021 City Budget and Related Tax Levy Rates”
    2. Approve a “Resolution Authorizing the City Administrator/City Clerk to Make the Appropriate Interfund Transfers of Sums and Record the Same in the Appropriate Manner for FY2021 for the City of Bloomfield, Iowa”
  4. Public Comments
  5. Consent Agenda
    1. Approve City Council Minutes, March 5, 2020
  6. Old Business
    1. Discussion with Nancy Devereaux Regarding Tree Removal and Compensation
    2. Discuss and Decide Interim DPW
    3. Discuss and Decide on Sponsored Project
  7. New Business
    1. Approve Confidentiality Agreement with JP Jones 
    2. Discuss and Decide City Administrator Contract
  8. Public Comments
  9. Adjournment
City Council, Meeting Agendas

March 19, 2020 – Agenda

Bloomfield City Council Meeting
Thursday, March 19, 2020 at 6:00 pm

** Electronic Meeting Due to Coronavirus Pandemic **
** To Join the Meeting Please Call 664-6338.
When Prompted, Press 18477 **

AGENDA

  1. Call to Order and Welcome Guests
  2. Pledge of Allegiance
  3. Approve Agenda
  4. Public Hearings
    1. Public Hearing to Approve and Confirm Plans, Specifications, Form of Contract and Estimate of Cost for the North Street Paving Project
      1. Approve A “Resolution Approving and Confirming Plans, Specifications, Form of Contract and Estimate of Cost for the North Street Paving Project”
      2. Approve A “Resolution Awarding Contract for the North Street Paving Project”
    2. Public Hearing to Approve and Confirm Plans, Specifications, Form of Contract and Estimate of Cost for the 2020 Asphalt Paving Project and to Award Contract
      1. Approve A  “Resolution Approving and Confirming Plans, Specifications, Form of Contract and Estimate of Cost for the 2020 Asphalt Paving Project”
      2. Approve A “Resolution Awarding Contract for the 2020 Asphalt Paving Project”
  5. Updates
    1. Police Chief
    2. Fire Chief
    3. Recreation Director
    4. Main Street
    5. DC Development Corporation
  6. Consent Agenda
    1. Approve Council Minutes, 1/30/2020
    2. Approve Council Minutes, 2/13/2020
    3. Approve Council Minutes, 2/20/2020
  7. Old Business
    1. Make Final Decision on Sponsored Project
  8. New Business
    1. Approve the Following HR Green Invoices
      1. Invoice 133300 Wastewater Treatment System Improvements $8,470.00
      2. Invoice 133462 Professional Services $265.00
      3. Invoice 133463 CDBG Sanitary Sewer-Franklin Extension $1,510.94
      4. Invoice 133464 North Street Paving $6,500.00
    2. Approve Invoice from CKendall Consulting in the amount of $1,714.85 for Services Rendered
    3. Discuss and Decide on Increasing Spending Limit for City Administrator
    4. Approve Class C Liquor License with Catering Privileges and Sunday Sales for the American Legion
    5. Discuss Protocol for Adding Items to the Agenda
  9. Claims
    1. Approve Claims as Presented
  10. Public Comments
  11. Reports
    1. City Administrator
    2. Community Development Director
    3. Council Updates
    4. Mayor Comments
  12. Closed Session
    1. Topic:  Re-Audit by State Auditor
      Closed Session Pursuant to Iowa Code §21.5(1)(a): to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds.
      1. Approve and adopt Re-Audit findings and recommendations
  13. Adjournment
City Council, Meeting Agendas

March 12, 2020 – Agenda

Special Bloomfield City Council Meeting
Thursday, March 12, 2020 at 6:00 pm
Bloomfield Fire Department

AGENDA

  1. Call to Order and Welcome Guests
  2. Pledge of Allegiance
  3. Approve Agenda
  4. Public Hearing 
    1. Public Hearing to Approve the FY2021 Maximum Property Tax Dollars
      1. Approve a “Resolution Approving FY2021 Maximum Property Tax Dollars”
  5. Public Comments
  6. Old Business
    1. Discuss and Decide on Updates for the Sponsored Project
  7. New Business
    1. Open and Award Bid for Basketball Court Project
    2. Approve a “Resolution on Development for Outdoor Recreation”
    3. Approve Hiring of Finance Manager
  8. Public Comments
  9. Closed Session
    1. Closed Session Pursuant to Iowa Code §21.5(1)(c): to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.
      Topic:  Update on Litigation
  10. Adjournment
City Council, Meeting Agendas

March 5, 2020 – Agenda

Bloomfield City Council Meeting
Thursday, March 5, 2020 at 7:00 pm
Bloomfield Public Library Community Room

AGENDA

  1. Call to Order and Welcome Guests
  2. Pledge of Allegiance
  3. Approve Agenda
  4. Updates
    1. Police Chief
    2. Fire Chief
    3. Recreation Director
    4. Main Street
    5. DC Development Corporation
  5. Public Comments
  6. Consent Agenda
    1. Old Business
      1. Approve Change Order No. 6 from Drish Construction in the Amount of $244,657.87 for the 2019 Proposed Water Main & Wastewater Improvements, Division 2 – Sanitary Sewer
      2. Discussion of Options for Using Sponsored Project Funding and Provide Direction for City Staff Moving Forward presentation of the program by representative of HR Green
    2. New Business
      1. Discuss and give direction on salary for Finance Manager position 
      2. Discuss and decide how to note and handle closed session items, including possible discussion and decision regarding ways to reduce the number and frequency of closed sessions
      3. Discuss and decide whether to obtain a second legal opinion regarding the requirements for closed sessions
      4. Return hiring responsibilities to the City Administrator, Deputy City Clerk, and Mayor
      5. Discuss and approve Housing Incentive Guidelines and Housing Incentive Abatement Schedule
    3. Claims
      1. Approve Claims as Presented
    4. Public Comments
    5. Budget
      1. Continued Budget Discussions
    6. Reports
      1. City Administrator
      2. Director of Public Works
      3. Council Updates
      4. Mayor Comments
    7. Closed Sessions
      1. Closed Session Pursuant to Iowa Code §21.5(1)(i): To evaluate the professional competency of an individual whose appointment, hiring performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session
        1. Make Decision on Closed Session Item
      2. Closed Session Pursuant to Iowa Code §21.5(1)(i): To evaluate the professional competency of an individual whose appointment, hiring performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session
        1. Make Decision on Closed Session Item
    8. Adjournment
    City Council, Meeting Agendas

    February 27, 2020 – Agenda

    Special Bloomfield City Council Meeting
    Thursday, February 27, 2020 at 6:00pm
    Bloomfield Public Library Community Room

    AGENDA

    1. Call to Order and Welcome Guests
    2. Pledge of Allegiance
    3. Approve Agenda
    4. Public Comments
    5. New Business
      1. Discuss Gas Rates and Possible Ordinance Change
      2. Discuss Advertising for Police Officer
      3. Discuss Liaison for Code Enforcement and Police Department
    6. Budget Workshop
      1. Presentation by Cindy Kendall, Consultant
    7. Public Comments
    8. Closed Session
      1. Closed Session Pursuant to Iowa Code §21.5(1)(i): To evaluate the professional competency of an individual whose appointment, hiring performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session
        1. Make Decision on Closed Session Item
      2. Closed Session Pursuant to Iowa Code §21.5(1)(i): To evaluate the professional competency of an individual whose appointment, hiring performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session
        1. Make Decision on Closed Session Item
    9. Adjournment
    City Council, Meeting Agendas

    February 20, 2020 – Agenda

    Bloomfield City Council Meeting
    Thursday, February 20 at 7:00 pm
    Bloomfield Public Library Community Room

    AGENDA

    1. Call to Order and Welcome Guests
    2. Pledge of Allegiance
    3. Approve Agenda
    4. Updates
      1. Police Chief
      2. Fire Chief
      3. Recreation Director
      4. Main Street
      5. DC Development Corporation
    5. Public Comments
    6. Presentation by Heather Simplot – Discussion of Open and Closed Session Protocol
    7. Old Business
      1. Discuss and Approve Financial Support for Davis County Day Care
    8. New Business
      1. Approve “Resolution to Provide for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the North Street Paving Project and the Taking of Bids”
      2. Approve “Resolution to Provide for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2020 Asphalt Paving Improvements Project and the Taking of Bids”
      3. Approve Change Order No. 6 from Drish Construction in the Amount of $244,657.87 for the 2019 Proposed Water Main & Wastewater Improvements, Division 2 – Sanitary Sewer
      4. Consider and Approve Sidewalk Restoration at 110-111 South Madison Street
      5. Approve Housing Incentive Application for Parcel No. 01010120
      6. Approve Housing Incentive Application for Parcel No. 01110003
    9. Claims
      1. Approve Claims as Presented
    10. Public Comments
    11. Reports
      1. City Administrator
      2. Community and Economic Development Director
      3. Council Updates
      4. Mayor Comments
    12. Closed Session
      1. Closed Session Pursuant to Iowa Code §21.5(1)(c): To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Topic: Update on Litigation
    13. Adjournment
    City Council, Meeting Agendas

    February 13, 2020 – Agenda

    Special Bloomfield City Council Meeting
    Thursday, February 13, 2020 at 6:00 pm
    Bloomfield Fire Station

    AGENDA

    1. Call to Order and Welcome Guests
    2. Pledge of Allegiance
    3. Approve Agenda
    4. Public Comments
    5. New Business
      1. Pass and Adopt AFSCME Tentative Contract July 1, 2020 thru June 30, 2025
      2. Discuss and Approve Housing Incentive Program
      3. Discuss and Make Decision on Basketball Court  Project
    6. Budget Worksession
    7. Public Comments
    8. Closed Session Pursuant to Iowa Code §21.5(1)(i): To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
      1. Consider Motion and Decision on Closed Session Issue
    9. Adjournment
    City Council, Meeting Agendas

    February 6, 2020

    Bloomfield City Council Meeting
    Thursday, February 6, 2020 at 7:00 pm
    Bloomfield Public Library Community Room

    AGENDA

    1. Call to Order and Welcome Guests
    2. Pledge of Allegiance
    3. Approve Agenda
    4. Public Hearing to Approve the Proposed Drawings, Project Manual, Proposed Form of Contract and Opinion of Probable Cost for the Construction of the Proposed Wastewater Treatment System Improvements
      1. Adopt A Resolution Approving the Proposed Drawings, Project Manual, Proposed Form of Contract and Opinion of Probable Cost for the Construction of the Proposed Wastewater Treatment System Improvements 
    5. Updates
      1. Police Chief
      2. Fire Chief
      3. Recreation Director
      4. Main Street
      5. DC Development Corporation
    6. Consent Agenda
      1. Approve City Council Minutes, 12/19/2019
    7. Old Business
      1. Approve Contract with City Administrator Andrew Morris
      2. Discuss and Approve Payment of SimpleRay Invoice – Tyler Anderson
    8. New Business
      1. Approve Resolution Adopting the Named Policies as a Requirement to Receive CDBG
        1. Equal Opportunity
        2. Fair Housing
        3. Code of Conduct
        4. Procurement Policy
        5. Citizen Participation
      2. Approve Payment of Retainage Monies in the Amount of $10,837.70 to Bloomfield Bridge & Culvert for Work on the East Street Bridge Project
      3. Approve January-March 2020 Funding for DCDC in the Amount of $3,750
      4. Discuss and Approve Financial Support for DC Day Care
      5. Accept Quote from Floor to Ceiling in Ottumwa for Replacement Flooring at the Fire Station in the Amount of $15,709.67
      6. Approving Hiring Gas Techs per Recommendation of Hiring Committee
    9. Claims
      1. Approve Claims as Presented
    10. Public Comments
    11. Reports
      1. City Administrator
      2. Community and Economic Development Director
      3. Council Updates
      4. Mayor Comments
    12. Adjournment
    City Council, Meeting Agendas

    January 30, 2020 – Agenda

    Special Bloomfield City Council Meeting
    Thursday, January 30, 2020 at 6:00 pm
    Bloomfield Fire Station, 501 S West Street

    AGENDA

    1. Call to Order and Welcome Guests
    2. Pledge of Allegiance
    3. Approve Agenda
    4. Public Comments
    5. Budget Worksession
    6. New Business
      1. Discuss with HR Green and Make Decision on Sponsored Project Options
      2. Discuss Babe Ruth Ballfield
      3. Approve Appointment of Committee to Discuss Agreement with SIEC to Provide Assistance
      4. Discuss and Make Decision to Hire Gas Tech
      5. Discuss and Amend Employment Contract with Interim City Administrator
    7. Closed Session
      1. Closed Session Pursuant to Iowa Code §21.5(1)(i): to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
        1. Motion and Decision to Hire DPW
    8. Adjournment
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