Bloomfield City Council Meeting

Thursday, August 6, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic.
To Join the Meeting Dial 664-6338. When Prompted, Press 18477. 
Community Members Joining the Meeting Should Mute Their Phone.

AGENDA

1. Call to Order and Welcome Guests
2. Pledge of Allegiance
3. Approve Agenda
4. Updates
   1. Police Chief
   2. Fire Chief
   3. Recreation Director
   4. Main Street
   5. DC Development Corporation
5. Public Comments
6. Consent Agenda
   1. Approve City Council minutes, 7-2-2020
7. Old Business
   1. Discuss and Approve Proposed ATV/UTV Ordinance
   2. Discuss and Approve Proposed  Ordinance for Residential Swimming Pools
8. New Business
   1. Approve Pay Application No. 2 for Davis County Excavating in the Amount of $107,352.56 for Work Completed on the North Street Paving Project
   2. Approve Change Order #3 to the North Street Paving Project, Adding an Additional $18,600 to the Project
   3. Approve Change Order #4 to the North Street Paving Project, Adding an Additional $1,384.11 to the Project
   4. Approve Change Order #5 to the North Street Paving Project, Adding an Additional $2,700 to the Project
   5. Approve Pay Application No. 3 for Woodruff Construction in the Amount of $805,870.87 for Work Completed on the Sewer Plant Upgrade Project
   6. Approve HRG Invoices totaling $34,399.13
      1. Invoice #136815 in the amount of $2,667.50 for the Asphalt Paving Project
      2. Invoice #136814 in the amount of $13,492.63 for Professional Services for the North Street Paving Project
      3. Invoice #136221 in the amount of $17,840 for Professional Services for the Wastewater Treatment System Improvements
      4. Invoice #136808 in the amount of $159 for Professional Services
      5. Invoice #136809 in the amount of $240 for Professional Services for the CDBG Sanitary Sewer Project
   7. Approve Joint-Funding Agreement for the Operation and Maintenance of Streamgaging Station on the Fox River in Bloomfield, IA, During the Period October 1, 2020 through September 30, 2021
   8. Approve City Credit Card Policy
   9. Approve Housing Incentive for No. 7 Early Bird Drive
   10. Approve Housing Incentive for Parcel #01110003
   11. Approve Request for TIF Funding for Renovation of 101 South Madison Street
   12. Approve Extension of Clean-up Deadline for 209 North East Street
   13. Approve $10,000 for Monument Restoration at IOOF Cemetery for Next Year
   14. Approve Main Street Funding for July-September 2020 in the amount of $16,750
   15. Approve Purchase of Pad Mount for Electric Distribution
   16. Discuss and Approve Asbestos Inspection for 112-113 South Madison Street
9. Claims
   1. Approve Claims as Presented
10. Public Comments
11. Reports
    1. City Administrator
    2. Director of Public Works
    3. Council Updates
    4. Mayor Comments
12. Closed Session
    1. Topic: Sale of Real Estate
       Closed Session Pursuant to Iowa Code §21.5(1)(j): to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property
    2. Topic:  Litigation Update
       Closed Session Pursuant to Iowa Code §21.5(1)(c): to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation
13. Adjournment

Electronic Meeting Due to COVID-19 Pandemic. 
To Join the Meeting Dial 664-6338. When Prompted, Press 18477. 
Community Members Joining the Meeting Should Mute Their Phone.

AGENDA

1. Call to Order and Welcome Guests
2. Approve Additional Expenditures of $500,000 for the 2020 Street
Project
3. Adjournment

Bloomfield City Council Meeting
Thursday, July 16, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic. 
To Join the Meeting Dial 664-6338. When Prompted, Press 18477. 
Community Members Joining the Meeting Should Mute Their Phone.

AGENDA

1. Call to Order and Welcome Guests
2. Approve Agenda
3. Public Hearings
   1. Public Hearing on the Authorization of a Loan and Disbursement Agreement and the Issuance of Notes to Evidence the Obligation of the City Thereunder
      1. Approve a “Resolution Instituting Proceedings to Take Additional Action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $8,004,000 Sewer Revenue Capital Loan Notes”
      2. Approve form of Tax Exemption Certificate
      3. Approve “A Resolution Approving and Authorizing a Form of Loan and Disbursement Agreement by and Between the City of Bloomfield, Iowa and the Iowa Finance Authority, and Authorizing and Providing for the Issuance and Securing the Payment of $8,004,000 Sewer Revenue Capital Loan Notes, Series 2020, of the City of Bloomfield, Iowa, Under the Provisions of the City Code of Iowa, and Providing for a Method of Payment of Said Notes”
   2. Public Hearing to Sell City Properties by Sealed Bid
      1. Open Bids for 209 N East Street 
         1. Award Bid
         2. Approve “A Resolution Authorizing the Sale of a Lot Located at 209 N East Street”
         3. Approve Real Estate Contract with Buyer
      2. Open Bids for 607 W Walnut Street
         1. Award Bid
         2. Approve “A Resolution Authorizing the Sale of a Lot Located at 607 W Walnut Street”
         3. Approve Real Estate Contract with Buyer
      3. Open Bids for 708 W Franklin Street
         1. Award Bid
         2. Approve “A Resolution Authorizing the Sale of a Lot Located at 708 W Franklin Street”
         3. Approve Real Estate Contract with Buyer
4. Updates
   1. Police Chief
   2. Fire Chief
   3. Recreation Director
   4. Main Street
   5. DC Development Corporation
5. Public Comments
6. Consent Agenda
   1. Approve City Council minutes, 6/4/2020
   2. Approve City Council minutes, 6/11/2020
   3. Approve City Council minutes, 6/18/2020
7. Old Business
   1. Discuss and Make Decision on Sewer Rates
   2. Discuss Proposed ATV/UTV Ordinance
8. New Business
   1. Discuss and Make Decision on Garbage Rates
   2. Discuss and Make Decision on Opening City Hall
   3. Discuss and Decide Setting Meeting Agendas
   4. Discuss and Make Decision on Holding In-Person Council Meetings
   5. Approve “A Resolution Providing for the Financial Support of the Area XV Regional Planning Commission”
   6. Approve Change Order #7 for Drish Construction, Inc. for the Proposed Water Main & Wastewater Improvements Project, Division 2 – Sanitary Sewer in the amount of (69,588.18)
   7. Approve Pay Application #6-Final for Drish Construction, Inc. for work completed on the Proposed Water Main & Wastewater Improvements Project, Division 2 – Sanitary Sewer in the amount of $15,401.35
   8. Approve “A Resolution Accepting the Proposed Water Main & Wastewater Improvements, Division 2 – Sanitary Sewer Project as Complete”
   9. Discussion of Housing Incentives
   10. Discuss Employee Use of Personal Cell Phones
9. Claims
   1. Approve Claims as Presented
10. Public Comments
11. Reports
    1. City Administrator
    2. Director of Public Works
    3. Council Updates
    4. Mayor Comments
12. Closed Session
    1. Closed Session Pursuant to Iowa Code §21.5(1)(c): To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation
       1. Topic:  Recommendations on Deliberation
       2. Make Decision on Issue Discussed in Closed Session
       3. Adjournment

Bloomfield City Council Meeting
Thursday, July 2, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic. 
To Join the Meeting Dial 664-6338. When Prompted, Press 18477. 
Community Members Joining the Meeting Should Mute Their Phone.

AGENDA

1. Call to Order and Welcome Guests
2. Pledge of Allegiance
3. Approve Agenda
4. Updates
   1. Police Chief
   2. Fire Chief
   3. Recreation Director
   4. Main Street
   5. DC Development Corporation
5. Public Comments
6. Old Business
   1. Discuss and Approve Payment of HRGreen Invoices Totaling $27,482.47
      1. Inv #135434 Wastewater Treatment System Improvements $8,920.00
      2. Inv #135742 General Engineering Services $768.50
      3. Inv #135743 Sanitary Sewer Franklin Street $8,635.50
      4. Inv #135745 Asphalt Paving Project $927.00
      5. Inv #135795 North Street Paving $8,231.47
7. New Business
   1. Sewer Rate Discussion with Heidi Kuhl, Northland Securities
   2. Discussion with Steve Preader, Sagacity Benefits, Regarding Options Available to Keep the Cost of Employee Insurance Down
   3. Approve a “Resolution Fixing Date for a Meeting on the Proposition to Authorize a Loan and Disbursement Agreement and the Issuance of Notes to Evidence the Obligations of the City Thereunder”
   4. Approve a “Resolution Declaring an Official Intent Under Treasury Regulation 1.150-2 to Issue Debt to Reimburse the City for Certain Original Expenditures Paid in Connection with Specified Projects”
   5. Approve Pay Request #2 from Woodruff Construction for Work Completed on the WasteWater Treatment Plant Improvements in the Amount of $349,673.47
   6. Approve “A Resolution of the City of Bloomfield, Iowa Approving the Annual Financial Examination for Fiscal Year Ending June 30, 2019”
   7. Approve Bond Counsel Engagement Agreement with Ahlers & Cooney, PC in Reference to City of Bloomfield, Iowa – Not to Exceed $8,004,000
   8. Approve Resolution Authorizing July 1, 2020 Wage Increases for Non-Union Employees
   9. Approve Hiring Lifeguards for the Pool
   10. Approve a Public Opening for the Pool in August
   11. Discuss Proposed Pool Ordinance
   12. Discuss Proposed Changes to the ATV/UTV Ordinance
   13. Approve Deadline for Adding to Agenda and Council Packets
   14. Approve July – September Funding Request for DCDC in the Amount of $3,750.00
   15. Approve Renewal of Liquor License with Sunday Sales for Route 63 Quik Stop
8. Claims
   1. Approve Claims as Presented
9. Public Comments
10. Reports
    1. City Administrator
    2. Director of Public Works
    3. Council Updates
    4. Mayor Comments
11. Adjournment

Bloomfield City Council Meeting
Thursday, June 18, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic. 
To Join the Meeting Dial 664-6338. When Prompted, Press 18477. 
Community Members Joining the Meeting Should Mute Their Phone.

AGENDA

1. Call to Order and Welcome Guests
2. Approve Agenda
3. Public Hearings
   1. Public Hearing to Approve Amendment No. 2 for the FY 2020 Budget
      1. Approve “A Resolution Amending the Current Budget for the Fiscal Year Ending June 30, 2020”
      2. Approve “A Resolution Authorizing the City Administrator, City Clerk, or Finance Manager to Make the Appropriate Interfund Transfer of Sums and Record the Same in the Appropriate Manner for FY2020 For the City of Bloomfield, Iowa”
   2. Public Hearing on the Proposal to Enter into a Development Agreement with Craig A. Amstutz and Jacki M. Amstutz, and Amstutz Farms, Inc. d/b/a Essential Massage & Spa
      1. Approve a “Resolution Approving and Authorizing Execution of a Development Agreement by and Among the City of Bloomfield, Craig A. Amstutz and Jacki M. Amstutz, and Amstutz Farms, Inc. D/B/A Essential Massage & Spa”
   3. Public Hearing to Amend an Ordinance of the City of Bloomfield Code of Ordinances Chapter 18A, City Administrator/Clerk by Removing All Reference to City Clerk
      1. Approve 1st Reading of an Ordinance of the Bloomfield Code of Ordinances, Chapter 18A, City Administrator/Clerk by Removing all References to City Clerk
      2. Approve Waiving the 2nd & 3rd Readings of an Ordinance of the Bloomfield Code of Ordinances, Chapter 18A, City Administrator/Clerk by Removing all References to City Clerk
4. Updates
   1. Police Chief
   2. Fire Chief
   3. Recreation Director
   4. Main Street
   5. DC Development Corporation
5. Public Comments
6. Old Business
   1. Approve a “Resolution Adopting an Employee Handbook Governing All City Employees”
   2. Discuss and Make Decision on SRF Project
7. New Business
   1. Approve a “Resolution Accepting Public Improvements – Water Main and Wastewater Improvements – CDBG 18-WS-026 Division 1 – Bloomfield, IA – 2019 (18-071/19-033)”
   2. Approve Final Pay Application #7 from Lawson Construction in the Amount of $22,564.88 for Work Completed on the Water Main and Wastewater Improvements – CDBG 18-WS-026 Division 1 – Bloomfield, IA – 2019
   3. Approve Pay Application #8 – Retainage – from Lawson Construction in the Amount of $27,732.96 for Retainage on the Water Main and Wastewater Improvements – CDBG 18-WS-026 Division 1 – Bloomfield, IA – 2019
   4. Approve Agreement with French-Reneker to Conduct a Boundary Survey on a Portion of the IOOF Cemetery
   5. Approve Final Payment of $7,500 to Davis County for Phase 3 of the Davis County Trails Project, REAP 18-R4-EP
   6. Approve Payment of HRGreen Invoices Totaling $27,482.47
      1. Inv #135434 Wastewater Treatment System Improvements $8,920.00
      2. Inv #135742 General Engineering Services $768.50
      3. Inv #135743 Sanitary Sewer Franklin Street $8,635.50
      4. Inv #135745 Asphalt Paving Project $927.00
      5. Inv #135795 North Street Paving $8,231.47
   7. Approve Tobacco Permits for FY2021
      1. Casey’s General Store
      2. J’s One Stop
      3. Route 63 Quik Stop
      4. Dollar General
   8. Accept Bid for Installation of Markers at IOOF Cemetery
   9. Discuss and Approve Agreement with Liberty Line Builders
   10. Discuss Opening Pool for Parties
   11. Discuss Fireworks
8. Claims
   1. Approve Claims as Presented
9. Public Comments
10. Reports
    1. City Administrator
    2. Finance Manager
    3. Director of Public Works
    4. Community Development Director
    5. Council Updates
    6. Mayor Comments
11. Adjournment

Special Bloomfield City Council Meeting
Thursday, June 11, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic
To Join the Meeting Dial 664-6338. When Prompted, Press 18477.
Community Members Joining the Meeting Should Mute Their Phone. 

AGENDA

1. Call to Order and Welcome Guests
2. Approve Agenda
3. Old Business
   1. Discuss Employee Handbook
4. New Business
   1. Discuss Changes to Ordinance 18A
5. Public Comments
6. Closed Session
   1. Closed Session Pursuant to Iowa Code §21.5(1)(c): To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation Topic:  Discuss Pending Litigation (Requested by Matt)
7.  Make Decision Regarding Closed Session Item
8. Adjournment

Bloomfield City Council Meeting
Thursday, June 4, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic
To Join the Meeting Dial 664-6338. When Prompted, Press 18477.
Community Members Joining the Meeting Should Mute Their Phone. 

AGENDA

1. Call to Order and Welcome Guests
2. Approve Agenda
3. Public Hearing 
   1. A Public Hearing to Approve a Construction Loan Application, Clean Water SRF, for Inclusion in the Iowa Finance Authority State Revolving Fund
      1. Approve Resolution Entitled “A Resolution Approving and Authorizing Construction Loan Application, Clean Water SRF, For Inclusion in the Iowa Finance Authority State Revolving Fund”
4. Updates
   1. Police Chief
   2. Fire Chief
   3. Recreation Director
   4. Main Street
   5. DC Development Corporation
5. Public Comments
6. Old Business
   1. Hotel Motel Tax Awards
      1. Davis County Ag Society
      2. Davis County Historical Society
      3. Davis County Tourism Corporation
      4. Izaak Walton League
      5. Pottorff Standard Service – Gas Station
7. New Business
   1. Approve “Resolution fixing date for a public hearing on the proposal to enter into a Development Agreement with Craig A. Amstutz and Jacki M. Amstutz, and Amstutz Farms, Inc. d/b/a Essential Massage & Spa”
   2. Approve Pay Application No. 1 from Woodruff Construction in the Amount of $129,409.21 for Work Completed on the 2020 Wastewater Treatment System Improvements
   3. Approve Change Order #1 from Davis County Excavating for Work on the North Street Paving Project
   4. Approve Change Order #2 from Davis County Excavating for Work on the North Street Paving Project
   5. Approve Pay Application No. 1 from Davis County Excavating in the Amount of $53,544.38 for Work Completed on the 2020 North Street Paving Project
   6. Approve Quote for Purchase of Brush Cutter
   7. Approve Quote for Purchase of Mower for Parks & Recreation
   8. Approve Main Street Funding for April, May, June 2020 in the Amount of $12,500.00
   9. Discuss and Make Decision on Sponsored Project
   10. Discuss Employee Handbook Draft
   11. Discuss and Make Decision on Fire Department Filling Private Pools from Fire Hydrants
   12. Approve Class C Liquor License Renewal with Sunday Sales for Slick’s Place
   13. Approve Class C Beer Permit Renewal with Sunday Sales for J’s One Stop
8. Claims
   1. Approve Claims as Presented
9. Public Comments
10. Reports
    1. City Administrator
    2. Finance Manager
    3. Director of Public Works
    4. Council Updates
    5. Mayor Comments
11. Closed Session
    1. Closed Session Pursuant to Iowa Code §21.5(1)(c): To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation
       1. Topic:  Discuss Pending Litigation (Requested by Matt)
          1.  Make Decision Regarding Closed Session Item
12. Adjournment

Bloomfield City Council Meeting
Thursday, May 21, 2020 at 7:00 pm

Electronic Meeting Due to COVID-19 Pandemic
To Join the Meeting Dial 664-6338. When Prompted, Press 18477.
Community Members Joining the Meeting Should Mute Their Phone. 

AGENDA

1. Call to Order and Welcome Guests
2. Approve Agenda
3. Public Hearing 
   1. Public Hearing to Approve Budget Amendment and Final Transfers
      1. Approve “A Resolution Amending the Current Budget for the Fiscal Year Ending June 30, 2020”
      2. Approve Resolution “A Resolution Authorizing Transfers to Balance FY2020 Budget”
4. Updates
   1. Police Chief
   2. Fire Chief
   3. Recreation Director
   4. Main Street
   5. DC Development Corporation
5. Public Comments
6. Consent Agenda
   1. Approve City Council Minutes, 4/30/2020
   2. Approve City Council Minutes, 5/7/2020
7. New Business
   1. Approve the Following HRGreen Invoices Totalling $70,300.11
      1. Invoice #134751 for WWTP Improvements for $1,210.00
      2. Invoice #135098 for Engineering Services for $609.50
      3. Invoice #135101 for CDBG Franklin St Extension for $17,064.33
      4. Invoice #135102 for Survey of 2019-20 Street Improvements for $8,470.00
      5. Invoice #135110 for 2019 North Street Paving for $2,338.27
      6. Invoice #135111 for 2019-20 Asphalt Paving Project for $40,608.01
   2. Approve Purchasing Policy
   3. Approve Performance Eval Form
   4. Approve Purchase of Two Police Vehicles
   5. Discuss Location of Tree Dump
   6. Discuss Status of Buildings Located at 112-113 South Madison
   7. Discuss and Approve Hotel/Motel Awards
      1. Davis County Ag Society
      2. Davis County Historical Society
      3. Davis County Tourism
      4. Izaak Walton League
      5. Pottorff Standard Gas and Service Station
      6. Wigwam Daycare and Preschool
   8. Discuss and Make Decisions on COVID-19 Issues
      1. City COVID Plan
      2. Public Library
      3. Swimming Pool
      4. Mutchler Community Center
8. Claims
   1. Approve Claims as Presented
9. Public Comments
10. Reports
    1. City Administrator
    2. Director of Public Works
    3. Council Updates
    4. Mayor Comments
11. Adjournment

Bloomfield City Council Meeting
Thursday, May 7, 2020 at 7:00 pm

*Electronic Meeting Due to COVID-19 Pandemic
*To Join the Meeting Dial 664-6338. When Prompted, Press 18477.
*Community Members Joining the Meeting Should Mute Their Phone. 

AGENDA

1. Call to Order and Welcome Guests
2. Approve Agenda
3. Updates
   1. Police Chief
   2. Fire Chief
   3. Recreation Director
   4. Main Street
   5. DC Development Corporation
4. Public Comments
5. Consent Agenda
   1. Approve City Council Meeting Minutes, April 16, 2020
   2. Approve City Council Meeting Minutes, April 21, 2020
6. New Business
   1. Approve Payment of Pay Estimate #5 to Drish Construction for the 2019 CDBG Wastewater Improvements in the Amount of  $230,463.19
   2. Approve Payment of Invoices to HR Green
      1. Inv #134450   Engineering Services                   $1,350.00
      2. Inv #134452   Asphalt Paving Project                 $2,500.00
      3. Inv #134006   Wastewater Treatment System     $1,210.00
   3. Approve Notice to Proceed to Woodruff Construction for the Wastewater Treatment Plant Project
   4. Approve Submittal of Application for Wellmark Grant for Basketball Courts 
   5. Discuss Properties that were Acquired thru Legal Procedures
      1. 209 N East St
      2. 607 W Walnut St
      3. 708 W Franklin St
   6. Approve Payment of $67,500 to Davis County for the Trails Project
   7. Discuss and Approve Purchasing Policy
   8. Discuss and Approve Performance Evaluation Forms
   9. Discuss Authorizing 3rd Party to Decide Hotel/Motel Awards 
   10. Approve Renewal of Class E Liquor License for Casey’s General Store #2481
   11. Approve City Staff Hanging Banner Across Hwy 63 for Class Reunion
   12. Approve Procedure for Bad Debt Accounts
   13. Discuss Utility Ordinances Regarding Landlords
   14. Approve Bid for New Roof for Shelter House at Lake Fisher
   15. Discuss COVID-19 
7. Claims
   1. Approve Claims as Presented
8. Public Comments
9. Reports
   1. City Administrator
   2. Finance Manager
   3. Director of Public Works
   4. Council Updates
   5. Mayor Comments
10. Closed Session
    1. Closed Session Pursuant to Iowa Code §21.5(1)(c): To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation
       1. Topic:  Discuss Pending Litigation 
11. Adjournment

Click here to view updated packet

Special Bloomfield City Council Meeting
Thursday, April 30, 2020 at 7:00pm

Electronic Meeting Due to COVID-19 Pandemic
**To Join the Meeting Dial 664-6338. When Prompted, Press 18477.**

AGENDA

1. Call to Order and Welcome Guests
2. Approve Agenda
3. Old Business
   1. Approve Resolution Approving City Administrator Contract
   2. Discuss and Make Decision on Interim DPW Contract
   3. Update on SRF Project
4. Public Comments
5. Adjournment